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                        '' Documentary procedure for Sample receipt''       

Purpose: To ensure accurate and efficient receipt and processing of samples and requests in the laboratory & standardized approach for sample receiving operations in order to ensure high sample integrity and the validity of the analytical results.

Scope: This procedure applies to all laboratory personnel involved in receiving and processing samples and requests.

Responsibility: Laboratory Assistant or Laboratory Technician: Receives and processes samples. Laboratory Manager: Oversees receipt procedure and ensures compliance Laboratory is receiving samples from all the Wards of Sir T Hospital, Bhavnagar & OPD Samples from collection center of Sir T Hospital, Bhavnagar.

Responsibility: Laboratory Technician, Laboratory Assistant, Resident doctors

Procedure:

Sample & Requisition form should have all the information as per this document. 7.2.2.b Requisition Procedure

1. Check for Sample Acceptance & Rejection criteria in all the samples.Acceptance & Rejection CriteriaSample acceptance exception

2. Maintain the unequivocal traceability of samples by request and labelling, to a uniquely identified patient. For this follow the following procedure. Write following details on received requisition form

• Sample ID generated by LIS
• Name of Sample receiver
• Receiving Date & Time

Registration of the Patients details into the LIS. On registration LIS will generate a Sample ID for the sample.

• Write Sample ID on received primary Sample. If a Secondary sample is made or Aliquote is made, write Sample ID on it.
• For rejected samples write the cause of rejection.
• The date and time of receipt of the sample will be automatically generated in the LIS
• During registration do a tick mark of urgent if Urgently marked sample is received and notify it to technician for rapid processing of the sample.