procedure_for_sample_receipt [LSSTH - Laboratory Services Sir T Hospital, Bhavnagar]

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^ Name of Laboratory : Laboratory Services Sir T. Hospital (LSSTH),Bhavnagar ^^^
^**Document Name**: Documentary procedure for Sample Receipt^^^
^**Unique ID**: LSSTH/B/Central/DP/7.2.6.1/35^^^
^Issue No. : 01^Issue Date :30/04/2024^Copy No. :01^
^Authorized by:Laboratory director^ Review Date:10/09/2025^Reviewed by:Deputy Quality Manager^

                          '' Documentary procedure for Sample receipt''       

**Purpose:** To ensure accurate and efficient receipt and processing of samples and requests  in the laboratory & standardized approach for sample receiving operations in order to ensure high sample integrity and the validity of the analytical results. 

**Scope:** This procedure applies to all laboratory personnel involved in receiving and processing samples and requests.

**Responsibility:** 
Laboratory Assistant or Laboratory Technician: Receives and processes samples.
Laboratory Manager: Oversees receipt procedure and ensures compliance
Laboratory is receiving samples from all the Wards of Sir T Hospital, Bhavnagar & OPD Samples from collection center of Sir T Hospital, Bhavnagar.

**Responsibility:**
Laboratory Technician, Laboratory Assistant, Resident doctors

**Procedure:**

Sample & Requisition form should have all the information as per this document. 7.2.2.b Requisition Procedure

1. Check for Sample Acceptance & Rejection criteria in all the samples.[[acceptance_or_rejection_of_the_sample_will_be_assessed_recorded|Acceptance & Rejection Criteria]][[biochemistry_sample_acceptance_exception|Sample acceptance exception]]

2. Maintain the unequivocal traceability of samples by request and labelling, to a uniquely identified patient. For this follow the following procedure. 
Write following details on received requisition form
  * Sample ID generated by LIS
  * Name of Sample receiver
  * Receiving Date & Time

Registration of the Patients details into the LIS. On registration LIS will generate a Sample ID for the sample.
  * Write Sample ID on received primary Sample. If a Secondary sample is made or Aliquote is made, write Sample ID on it.
  * For rejected samples write the cause of rejection.
  * The date and time of receipt of the sample will be automatically generated in the LIS
  * During registration do a tick mark of urgent if Urgently marked sample is received and notify it to technician for  rapid processing of the sample.