Procedure for laboratory information management

All laboratory personnels

1. Visitor:everybody except laboratory personnel

1. Give printed laboratory reports to visitors as shown in Procedure for release of results
2. Except patient report, do not allow visitors to obtain any laboratory information without permission from assistant processor, associate professor or professor of the biochemistry department.
3. Put large font instruction “Take permission before entry” on A4 page at all entry points.
4. Do not allow anybody except laboratory personnel to enter the laboratory without taking permission.
   1. Any laboratory personnel can allow visitor to enter the laboratory, if reasonable precausion is taken to prevent visitor get access to the laboratory information.

Initial Preparation

• Prepare Erba XL-1000 computer
  • Install Windows XP in a computer. Then install Erba XL-640 software in same computer.
  • Install supporting softwares in Windows XP having Erba XL-1000 software.
• Install linux( Ubuntu/MintLinux/Debian) in all other computers.
  • Installation of Ricoh aficio MP 2000
  • Installation of MP_2001L
  • How to install Zebra_Technologies_ZTC_GC420t
• Prepare main LIS server
  • It is HP Prolient server.
  • It has display problem.
  • Install Apache, MySQL and PHP5

• If some information can not be stored at servers, keep it in spreadsheet and word processor files, i.e communication letters.
• Use following table to allocate IP addresss

• Install LIS from scratch
  1. LIS is validated by software developer. See Online Validation certificate. validation_report_of_lis.pdf
  2. Verification report of LIS is prepared. See report LIS verification
  3. PROCEDURE FOR LIS VERIFICATION

1. Install dokuwiki documentation
2. Install moodle e-learning program
3. Start pushing up of scanner
4. Use Proxy server based Internet connection
5. Allow access to server from internet
6. trouble shooting opd computer
7. trouble shooting for internet conection error in Lab
8. How to do entry of deleted sample with same sample id

Confidentiality

1. password protect the servers. Give server administration passwords only to assistant processor, associate professor or professor of the biochemistry department.
2. Keep server without monitor, keyboard to prevent any misuse of information.
3. Keep two types of passwords in all linux computers
   1. Username: biochemistry
   2. Username: root
   3. Do not give root password to technicians as safeguard against loss and tempering during routine use
   4. Do not login as root user unless there is any administrative work.
4. Keep two types of passwords in Erba XL-640 software
   1. Comupter login password for user biochemistry: Known to all personnel
   2. Software login password for user technician: Known to all personnel
   3. Software login password for user Guest: Known only to residents and teacning staff (Guest is admin user)

Authorities and responsibilities

• For every laboratory personnel create user with appropriate Authorities and responsibilities

1. Back up is taken automatically at 8 AM and 8 PM. for main server and dokuwiki server.

1. The back up is taken in such a way that backup server is ready to use in event of failure of main server
2. Thus, the backup have all data except those after last backup. For example, if main server fail at 10 am, the examination request and examination result data of 8 am-10 am will be lost.
3. Action plan in even of failure of main server
   1. Start using backup server.
      1. re-enter examination request entry lost after last backup using paper-request form.
      2. complate examination result entry lost after last backup by export and import of data.
         1. Export results from Erba XL-640
         2. Import results in LIS
   2. Continue to work with backup server.
   3. Troubleshoot main server and if required Install LIS of main server.
   4. Halt work of all computers in the lab for next step.
   5. take manual backup from backup server and restore it on main server. See Install LIS of main server.
   6. Start using main server.

1. Start using backup server.
2. Troubleshoot dokuwiki server and if required Install dokuwiki documentation.
3. Start using main server.

Refer to Procedure for management of accommodation and environmental conditions to understand how to communicate with other sections of the laboratory, with parent organization and thers.

Incase of system failure what would you do?

first check the light of the four computers, if they are all on, if not restart them asap. then ping on the terminal from the application menu, as “11.207.1.1” and check if the connection is active or not. then again the computers and cpu“s are functional or not. if yes then the mobile access will be functional. if no then there must some other issues.

How to change OPD IP adderess

* INSTALLING GEL ANALYSER* VERY VERY EASY, 1. DOWNLOAD THIS FILEga.deb 2. right click in the folder, and open terminal. 3. just type the instruction in the photograph of the terminal shown below. 4. type ls and enter. 5. then type “dpkg -i ga.deb” 6. it will get automaticalyy get installed. 7. go to application menu»graphics . it will be shown there

Troubleshooting of OPD report dispatch computer