Material resource management process

1. Perform following procedure within limits of Government of Gujarat rules and regulations
2. Parent institute is both New Civil Hospital Surat and Government Medical College Surat.
3. If completing an examination procedure require a consumable prepare its specifications and other conditions required from suppliers, in consultation with the parent institute.
4. Communicate the requirement with specification to the parent institute.
5. The parent institute selects a list of suppliers from which the department can choose one or more supplier
   • select and approve suppliers based on their ability to supply external services, consumable, reagents and consumable supplies in accordance with the laboratory’s requirements. This process is called Technical Scrutiny
   • The list of selected and approved suppliers of consumable is maintained at office of the parent institute.
6. Ask parent institute to procure the consumable from finalized supplier(s).
7. Communicate the laboratory management regarding adequacy of supply and maintenance by the supplier from time to time, e.g when inadequacy is found or during MRM.
8. When the consumable arrives in the laboratory
   1. verify that consumable specifications and other conditions required from suppliers are acceptable.
      1. For kits
         1. check temperature of container in which kit is supplied. It should be as prescribed in manufacturer's instructions.
         2. check expiry date of each kit, it should be longer than period stated in original specifications required.
         3. check its bottle volume and total volume.
         4. check other specifications, if required.
         5. If any thing of above is not acceptable , return it to the transporter or to central store with appropriate note.
         6. Record the kit observations in inventory management section of LIS.
         7. Record the receipt of consumables in appropriate registers and indent books, as required by rules and regulations of parent institute.
         8. Give laboratory id to each kit box (for first in first out mode of use)
         9. Give kit id same as those given in LIS.
         10. reset id in consultation with teaching staff of the laboratory, to prevent confusion in FIFO use.
         11. Write id over the kit box or stick hand written/printed label over kit box.
         12. How to print label for reagent bottles.
   2. For dry and liquid chemicals and other consumables
      1. check specifications, pack size, manufacturer brand other specifications.
      2. If any thing of above is not acceptable , return it to the transporter or to central store with appropriate note.
      3. Record the receipt of consumables in appropriate registers and indent books, as required by rules and regulations of parent institute. Include manufacturer name and lot numbers in registers.
         1. Store all consumables as per manufacturer's instructions. For any deficit in space, refrigerators, freezers, put the issue before management committee.
9. Use it for performing examinations for which it is required, using quality control materials, to find weather the performance of consumable is appropriate to the need or not.
10. In the event above conditions are not met, do not use consumable for examinations of patient samples. Follow rules and regulations of the parent institute to return consumable to the supplier.
11. Reorder Point.

1. See specific examination procedures
2. To differentiate uninspected kits from inspected kits, change status of kit from 'uncalibrated' to 'calibrated' at inventory management section of LIS
3. To differentiate in use kits from calibrated but not-in-use kits, change status of kit from 'calibrated' to 'in-use' at inventory management section of LIS
4. To differentiate in used up kits from in-use kits, change status of kit from 'in-use' 'used up' at inventory management section of LIS
5. If any adverse incidents and accidents occur that can be attributed directly to specific consumable, follow Procedure for identification, control, correction and prevention of nonconformities and report to the manufacturer and appropriate authorities.