Material resource management process

• Head of department and other teaching staff for review and taking action on nonconformance
• Residents and technicians for day to day observation and record

• Evaluate and determine the sufficiency and adequacy of the space allocated for the performance of the work.
  • Communicate requirements to the laboratory management committee
• See Procedure for laboratory information management to understand how to safegaurd laboratory information. The same instructions apply to safeguard patient samples and other laboratory resources from unauthorized access
• Cleanliness
  • Laboratory servent will clean the laboratory.
  • Acceptable:Floor,Plateform,Equipment,Wall,Glass,Ceiling,Toilet should be clean
  • Quality of cleanliness will be checked by technical person or faculty once a day.
  • Checklist will be uploaded in LIS monthly.
• Electrical supply
  • Acceptable:Fan,AC,Light,Plug-points,UPS should be working
  • For malfunctioning electrical equipment, communicate to the electrical department for necessary steps
  • Whenever electrical failure occur follow Procedure for action during electrical failure.
• Humidity
  • Acceptable:less than 80%, for Erba XL-1000
  • Note observation in LIS once a day.
  • For excess of humidity, discuss matter with the Laboratory Management and PIU engineering department.
• Room temperature
  • Acceptable:15'C-25'C
  • Note observation in LIS once a day
  • For unacceptable temperature discuss matter with the Laboratory Management and PIU engineering department.
• Waste disposal
  • See Procedure for storage, retention and disposal of clinical samples
• Instruction to record environmental parameters in LIS
  • Once a day do following in LIS
  • Main menu→Quality→Environmental parameters
  • Fill your observation and name of observer(as remark) as shown below

• Communication systems
  • Use following means of communication available to the laboratory for transfer of information within and outside the laboratory.
  • Oral communication during meetings
    • Weekly meetings of college council
    • meetings called by the dean and medical superintendent from time to time
    • Formal and informal meeting with personnel
  • Telephonic communication on intercom, landline and mobile
    • for telephonic reporting
    • for critical reporting
    • for communication with purchase and other departments of the parent institute
    • Important intercom and mobile numbers
    • contact numbers of higher authorities (HOD) from each departmentcontact_number_.ods
  • Written communication
    • For purchase related and other communications with the parent institute.
    • Upload communications to appropriate place in LIS
  • electronic communication
    • For communication to purchase department and vendors
    • For inter-personnel communications regarding complains, suggestions, audit reports etc.
    • Using departmental internet connection

Safety facilities

1. Keep one fire extinguisher at the main gate of the laboratory(Outer most part of the laboratory).¹⁾
2. Ensure that they are sent for refilling when asked by the parent institute.
3. Arrange for training programm about how_to_use_fire_extinghisher.odt just before refilling, this helps retraining the staff as well as ensures that the cylinder is actually refilled.
4. Keep Eye wash facility on the refrigerator (no.11) opposite auto analyser .
   
5. Keep First Aid Kit on the refrigerator (no.11) opposite auto analyser .
   
6. HBV Vaccination procedure HBV vaccivation
7. Keep ART Kit (post exposure prophylaxis for HIV) on the refrigerator (no.11) opposite auto analyser .
   
8. For further help go to orthopedic ward which is nearby to biochemistry lab and call a sister.
9. Keep a copy of Emergency exit plan of the laboratory at the main gate
10. Add reminder for checking expiry date for drugs in first Aid kit, ART first dose and eye wash kit

Storage facilities

• Evaluate and determine the sufficiency and adequacy of the space allocated for storage
  • Communicate requirements to the laboratory management committee

Staff Facilities

• Evaluate and determine the sufficiency and adequacy of staff facility
  • Communicate requirements to the laboratory management committee