Summary of Records,Biochemistry, NCHSLS
RecordRemark, Storage locationStorage period
Pre-examination process
Record of samples received and reports of examinationsBiochemistry LIS database1 year
Physical ward requestPhysical folder2 days
OPD request sheets when LIS breakdown.Physical folder10 days
Information resources for patients and usersbiochemistrygmcs@gmail.com(Information to clinician folder), Physically in Communication folder, Whatsapp and Telegram, Dokuwiki access from Internet2 years
Examination process
laboratory work books or work sheetsADA readings are stored in physical folder, For manual examinations when automated analyser is not working1 week
instrument printouts and retained data and informationErba XL-640 data retained in its software, ELISA plate reading stored in equipment and spreadsheet uploaded to database with calibration1 year
calibration functions and conversion factorsLIS1 year
Postexamination process
examination results and reportsLIS1 year
Waste disposal RecordsPhysical folder1 year
Human resource management process
staff qualifications, training and competency recordsInduction and outside training information in Physical folders, inhouse training information in moodle, Vaccination, reports of accidents and exposure to occupational hazards in LIS & LIS-docs2 years
Material resource management process
supplier selection and performance, and changes to the approved supplier listOffice of the Dean and MS2 years
information on reagents and materials used for examinations (e.g. lot documentation, certificates of supplies, package inserts)Dokuwiki & LISTill the reagent last
Equipment Records, instrument maintenance records, including internal and external calibration recordsLIS2 years
Consumable recordsSee Procedure for management of reagents and consumables
Records of environmental parametersLIS2 years
Quality control process
quality control records IQC, EQAS and monthly analysis in LIS & LIS-docs1 year
quality indicators monitoring records records overlap quality control records in LIS-docs1 year
incident(NC) records and action takenLIS NC Records1 year
accident(injury to human)records and action takenLIS NC Records1 year
risk management recordsLIS-docs2 years
nonconformities identified and immediate or corrective action taken, preventive action takenLIS1 year
records of quality improvement activitiesLIS Docs2 years
minutes of meetings that record decisions made about the laboratory’s quality management activities, records of management reviewsPhysical folder 2 Years
Document control recordsDokuwiki2 years
Assessment of user feedback, complaints and action takenbiochemistrygmcs@gmail.com (complains and suggestion folder), Physical folder2 years
Staff suggestionsLIS, Physical folder2 years
Reviews by external organizationsPhysical folder2 years
Internal AuditsLIS-docs & Physical folder2 years