**Procedure for management of accommodation and environmental conditions**

^Name^Unique ID^ Edition/Date of Edition ^
|Procedure for management of accommodation and environmental conditions|nchsls:c:Hematothology&Clinical pathology:document:19| 03-01-2015|

^Preparing authority^Approving authority^Review period^
|All teaching staff of Pathology Department|In-charge Hematology & Clinical pathology|1 year| 

|Controlled copy of this document exist in electronic form at IP address 10.207.3.240 of LAN at NCH, Surat|
|**Printed copy of this document with signature of authorized person  is to be considered controlled. ** |


======Processes requiring this procedure======
Material resource management process
======Persons using these procedure======
  *Head of department and other teaching staff for review and taking action on nonconformance
  *Residents and technicians for day to day observation and record
======Procedure====== 
  *Evaluate and determine the sufficiency and adequacy of the space allocated for the performance of the work. 
    *Communicate requirements to the laboratory management committee
  *See [[nchsls:c:pathology:document:23|Procedure for laboratory information management]] to understand how to safegaurd laboratory information. The same instructions apply to safeguard patient samples and other laboratory resources from unauthorized access
  *Cleanliness
    *Ask outsourced cleaning staff to clean all area of laboratory as and when required.
    *Acceptable:Floor,Platform,Equipment,Wall,Glass,Ceiling,Toilet should be clean
    *While giving cleaning service certificate every month, communicate inadequacy to the contractor.
  *Electrical supply
    *Acceptable:Fan,AC,Light,Plug-points,UPS should be working
    *For malfunctioning electrical equipment, communicate to the electrical department for necessary steps
    *Whenever electrical failure occur follow [[Procedure for action during electrical failure]].
  *Humidity
    *Acceptable:
    *For excess of humidity, discuss matter with the Laboratory Management and PIU engineering department.
  *Room temperature
    *Acceptable:15'C-25'C
    *For unacceptable temperature discuss matter with the Laboratory Management and PIU engineering department.
  *Waste disposal
    *See [[nchsls:c:pathology:document:15|Procedure for storage, retention and disposal of clinical samples]]
  

  *Communication systems
    *Use following means of communication available to the laboratory for transfer of information within and outside the laboratory.
    *Oral communication during meetings
      *Weekly meetings of college council
      *meetings called by the dean and medical superintendent from time to time
      *Formal and informal meeting with personnel
    *Telephonic communication on intercom, landline and mobile
      *for telephonic reporting
      *for critical reporting
      *for communication with purchase and other departments of the parent institute
      *[[Important intercom and mobile numbers]]
      *contact numbers of higher authorities (HOD) from each department{{:nchsls:c:biochemistry:document:contact_number_.ods|}}
    *Written communication
      *For purchase related and other communications with the parent institute.
      
    *electronic communication
      *For communication to purchase department and vendors
      *For inter-personnel communications regarding complains, suggestions, audit reports etc.


**Safety facilities**\\
  -Keep one fire extinguisher at the main gate of the laboratory(Outer most part of the laboratory).((These ensures that personnel trapped as well as personnel helping to calm fire both have access to the extinguishers.))
  -Ensure that they are sent for refilling when asked by the parent institute.
  -Arrange for training programm about {{:nchsls:c:biochemistry:document:how_to_use_fire_extinghisher.odt|}} just before refilling, this helps retraining the staff as well as ensures that the cylinder is actually refilled.
  -Keep [[Eye wash facility-1]]  at entrance of OPD 10 .\\
  -Keep [[First Aid Kit-1]] at sample collection room no. 2 of OPD 10 \\
  -Keep [[Spillage Kit-1]] at sample collection room no. 2 of OPD 10.\\
  -HBV Vaccination procedure [[HBV vaccivation]] 
  -Keep [[ART Kit-1]] (post exposure prophylaxis for HIV) sample at collection room no. 2 of OPD 10.\\
  -For further help go to medicine OPD/casualty (Trauma center) and call a healthcare person..
  -Keep a copy of [[Emergency exit plan]] of the laboratory at the main gate
  -Add reminder for checking expiry date for drugs in first Aid kit, ART first dose and eye wash kit

**Storage facilities**\\
  *Evaluate and determine the sufficiency and adequacy of the space allocated for storage 
    *Communicate requirements to the laboratory management committee
**Staff Facilities**\\
  *Evaluate and determine the sufficiency and adequacy of staff facility 
    *Communicate requirements to the laboratory management committee 

====== **Temparature and humidity monitoring sheet** ======
{{ :nchsls:c:hematology_and_clinical_pathology:document:tem_and_humidity.docx |}}

{{ :nchsls:c:hematology_and_clinical_pathology:document:refrigerator.docx |}}