**Procedure for receiving of sample **
^Name^Unique ID^ Edition/Date of Edition ^
|Procedure for receiving of sample |nchsls:c:Hematology:document:10| 03-01-2015|

^Preparing authority^Approving authority^Review period^
|All teaching staff of Pathology Department |In-charge Hematology|1 year|

|Controlled copy of this document exist in electronic form at IP address 10.207.3.240 of LAN at NCH, Surat|
|**Printed copy of this document with signature of authorized person is to be considered controlled. ** |

===1. Labeling of primary samples===
  *Mention following on the primary sample container legibly
            *Patient Name
            *Patient ID
            *Department /ward/ Unit
  *Sample ID given by laboratory (as soon as it is generated)


===2. Sample Receiving ===
__FOR INDOOR PATIENTS__
  *Acceptance criteria:
    *Following data must be filled up in request form – 
  -Name & Registration number
  -Patient’s MRD Number (Unique ID number)
  -Age & Sex
  -Referral ward & Unit
  -Short clinical history
  -Name of investigation
  -Signature of requester
  -Date and time of sample collection
  *Labeling of primary samples
       *Mention following on the primary sample container legibly 
       -Patient Name
       -Patient ID
       -Department /ward/ Unit
       -Name of investigation
       *Sample ID given by laboratory (as soon as it is generated)


  *Rejection criteria: 
      *Any discrepancy in patient identification between sample tube and request form. ( In that case sample and request form are returned to sender for resolution)
      *Nonspecific name for examination written (e.g  All test)
      *Inadequate quantity /overfilled sample for respective test
      *Sample in inappropriate container
      *Hemolysed / clotted sample
      *Transport time (time between collection and receipt of sample) is more than 2 hrs.

**In case of rejection, reason is mentioned in sample rejection register as well as on request form and sample with request form is send back to requester.**

===3.Recording the identity of the person collecting the primary sample===
At lower left corner of request form identity of person collecting sample must be mentioned. In the absence of this detail, sample