**Procedure for receiving of sample **
^Name^Unique ID^ Edition/Date of Edition ^
|Procedure for receiving of sample |nchsls:c:Clinical pathology:document:10| 03-01-2015|

^Preparing authority^Approving authority^Review period^
|All teaching staff of Pathology Department |In-charge Clinical pathology|1 year|

|Controlled copy of this document exist in electronic form at IP address 10.207.3.240 of LAN at NCH, Surat|
|**Printed copy of this document with signature of authorized person is to be considered controlled. ** |

===1. Labeling of primary samples===
  *Mention following on the primary sample container legibly
  -Patient Name
  -Patient ID
  -Department + Unit + Location
  -Sample ID given by laboratory (as soon as it is generated)

===2.PROCEDURE FOR RECEIVING SAMPLE===
  *Patient comes to the registration counter where he / she is given specific lab ID number, then patient goes to next window where he/ she is given container for sample collection with labeling of ID number
  *Patient is instructed to collect the sample in a container 
  *After collecting samples patient should go to the window at clinical pathology processing room where the samples are being received.
  *Technician at the window should verify the data on sample tube and request form and patient himself.

__Acceptance criteria:__
  *Following data must be filled up in request form – 
  -Name & Registration number
  -Patient’s MRD Number (Unique ID number)
  -Age & Sex
  -Referral OPD & Unit
  -Short clinical history
  -Name of investigation
  -Signature of requester
  *Labeling of primary samples
     *Mention following on the primary sample container legibly
   -Patient Name
   -Patient ID
   -Department /ward/ Unit
   -Name of investigation
**Sample ID given by laboratory (as soon as it is generated)**


__Rejection criteria:__
  *Any discrepancy in patient identification between sample tube and request form. ( In that case sample and request form are returned to sender for resolution)
  * Ambiguous patient ID
  * No specific name for examination written 
  * Inadequate quantity of sample for respective test
  * Sample in inappropriate container
  * No/illegible patient name
  * No department and unit specified
  * No location(ward/OPD) specified
  * Request not signed/sample collection staff not signed.
  * Transport time (time between collection and receipt of sample) more than 2 hrs. for urine and body fluids other than CSF
  * Transport time more than 1 hr. for CSF.
     
     
===3. Recording the identity of the person collecting the primary sample===
Not Applicable.