===Header===
^Name^Unique ID^ Edition/Date of Edition ^
|Procedure for management of reagents and consumables|nchsls:c:biochemistry:document:21|(1) 03-01-2014|

^Preparing authority^Approving authority^Review period^
|All teaching staff of Biochemistry Department|HOD Biochemistry|1 year|


|**Printed copy of this document is considered uncontrolled.** It should be compared with controlled electronic copy before use|

======Processes requiring this procedure======
Material resource management process

^Subprocesses for management of reagents and consumables^
|Procurement| 
|Use|
|Disposal|

======Procedure=====
=====Procedure for procurement=====
  -Perform following procedure within limits of Government of Gujarat rules and regulations
  -Parent institute is both New Civil Hospital Surat and Government Medical College Surat.
  -If completing an examination procedure require a consumable **prepare its specifications and other conditions** required from suppliers, in consultation with the parent institute.
  -Communicate the requirement with specification to the parent institute.
  -The parent institute selects a list of suppliers from which the department can choose one or more supplier 
    *select and approve suppliers based on their ability to supply external services, consumable, reagents and consumable supplies in accordance with the laboratory’s requirements. This process is called **Technical Scrutiny**
    *The list of selected and approved suppliers of consumable is maintained at office of the parent institute.
  -Ask parent institute to procure the consumable from finalized supplier(s).
  -Communicate the laboratory management regarding adequacy of supply and maintenance by the supplier from time to time, e.g when inadequacy is found or during MRM.
  -When the consumable **arrives** in the laboratory
    -verify that consumable specifications and other conditions required from suppliers are acceptable.
      -**For kits**
        -check temperature of container in which kit is supplied. It should be as prescribed in manufacturer's instructions.
        -check expiry date of each kit, it should be longer than period stated in original specifications required.
        -check its bottle volume and total volume.
        -check other specifications, if required.
        -If any thing of above is not acceptable , return it to the transporter or to central store with appropriate note.
        -Record the kit observations in [[inventory management|inventory management section of LIS]].
        -Record the receipt of consumables in appropriate registers and indent books, as required by rules and regulations of parent institute.
        -Give laboratory id to each kit box (for first in first out mode of use)
        -Give kit id same as those given in LIS.
        -reset id in consultation with teaching staff of the laboratory, to prevent confusion in FIFO use.
        -Write id over the kit box or stick hand written/printed label over kit box.
        -[[How to print label for reagent bottles]].
    -**For dry and liquid chemicals and other consumables**
      -check specifications, pack size, manufacturer brand other specifications.
      -If any thing of above is not acceptable , return it to the transporter or to central store with appropriate note.
      -Record the receipt of consumables in appropriate registers and indent books, as required by rules and regulations of parent institute. Include manufacturer name and lot numbers in registers.
        -**Store** all consumables as per manufacturer's instructions. For any deficit in space, refrigerators, freezers, put the issue before management committee.
  -Use it for performing examinations for which it is required, using quality control materials, to find weather the performance of consumable is appropriate to the need or not.
  -In the event above conditions are not met, do not use consumable for examinations of patient samples. Follow rules and regulations of the parent institute to return consumable to the supplier.
  -[[Reorder Point]].
====Use of Reagent and disposal of reagent====
  -See specific examination procedures
  -To differentiate uninspected kits from inspected kits, change status of kit from 'uncalibrated' to 'calibrated'  at [[inventory management|inventory management section of LIS]]
  -To differentiate in use kits from calibrated but not-in-use kits, change status of kit from 'calibrated' to 'in-use'  at [[inventory management|inventory management section of LIS]]
  -To differentiate in used up kits from in-use kits, change status of kit from  'in-use'  'used up' at [[inventory management|inventory management section of LIS]]
  -If any adverse incidents and accidents occur that can be attributed directly to specific consumable, follow [[nchsls:c:general:document:02|Procedure for identification, control, correction and prevention of nonconformities]] and report to the manufacturer and appropriate authorities.

^Consumable Records^Location^
|identity of the reagent or consumable|In physical registers, also in LIS for kits|
|manufacturer’s name and batch code or lot number|In physical registers, also in LIS for kits|
|[[nchsls:c:biochemistry:document:important_intercom_and_mobile_numbers|contact information for the supplier or the manufacturer]]|In central store and in dokuwiki|
|date of receiving, the expiry date, date of entering into service|In physical registers, also in LIS for kits|
|condition when received|In LIS for kits|
|manufacturer’s instructions|In respective examination procedure|
|records that confirmed the reagent’s or consumable’s initial acceptance for use|In LIS as calibration|
|performance records that confirm the reagent’s or consumable’s ongoing acceptance for use|In LIS as calibration|